Specifications

Assumptions

Theme	Assumption
Scheduling Hearings	The scheduler logic will provide real-time recommended suggestions based on the purpose of the hearing

Schedule a hearing

The judge schedules hearings for a specific date

1. This may be scheduled through an order for the first hearing

2. For all subsequent hearings, a hearing date will be scheduled as part of the order at the end of the hearing

3. The judge will see X recommended available hearing dates via integration with the scheduling logic (solution layer). The judge may select one of the available hearing dates or select a custom date.

4. The system will return the selected hearing date to the scheduler logic via an API. Based on this, an order will be generated for a hearing date (Process as per Order PRD)

5. Further, litigants/advocates may request rescheduling/checkout for hearings.

6. The judge can also reschedule a hearing, either in response to an application from parties or at their discretion.

Calendar View

1. All parties can view upcoming hearings via a calendar view.

2. Parties can attend hearings virtually/in person/as per the rule of the court.

3. Since the Judge/bench clerk/typist and stenographer have a large list of hearings scheduled for a day, the default view of the calendar will be defined by slots.

4. The calendar view will also show pending actions for the user.

5. The user can navigate across dates to view the schedule of the following days

6. The user will have a day and week view of the hearings scheduled

7. Clicking on a slot in the calendar will open a list of hearings in that slot, along with a set of actions for each hearing.

8. The judge or court staff can start a hearing, reschedule the hearing, or enter the hearing view to see pending tasks against the case.

9. Advocates can join the hearing once it starts (get redirected to the video conferencing tool), request rescheduling, enter hearing view to see pending tasks, or navigate to view case.

10. For a completed hearing, users can see the transcript and witness depositions, go to the case view, go to view pending tasks against the case

11. The judge will have the option to reschedule all hearings in the slot.

Add Video Conferencing Link

1. The court staff will be required to update the link for video conferencing for a hearing.

2. This can be done for a slot as a whole or an individual hearing

3. If done for the slot, all individual hearings will inherit the link. The court staff can select to change the hearing link for one or multiple hearings within the slot individually.

4. This will be done by viewing the calendar and updating video conference link for a slot.

Rescheduling

1. The judge will have the option to reschedule a hearing without any trigger. To do this, the judge may do the following:

2. In the ‘View Case’ page, the judge will be able to view the details of the scheduled hearing with an option to Reschedule

3. On clicking Reschedule, the judge can issue an Order for Initiating Rescheduling. The case will move to ‘Hearing Date under Consideration’. The workflow will continue as the same workflow for Reschedule Hearing i.e opt-out options will be triggered to all parties.

4. Bulk Rescheduling: The court staff (role to be decided) will have the option to reschedule an entire slot of hearings. This can be done as follows:

5. The court staff will have the same calendar view as the judge and will be able to view slots.

6. An option will be available for choosing bulk rescheduling for a slot.

7. On selecting the same, all hearings in the slot will move to the ‘Hearing Date under Consideration’ stage and a new hearing date will be given by the scheduling logic.

8. No opt-out functionality will be provided in this case.